Location : Oxford
Salary: A GBP 36,924 : A GBP 42,632 per annum
Applications are invited for the position of Maintenance Manager at the Centre.
The Role
Leading a team of three Maintenance Technicians, the successful candidate will have good experience in estates and/or building management of a similar sized institution, sufficient knowledge of relevant legislation and industry best practice, and a methodical and solution:focused approach. They will have excellent organizational skills, including balancing a varied workload, collaborating successfully with other departments, managing contractors effectively and efficiently, and prioritizing competing demands with the ability to think ahead of issues. A recognized qualification in Health and safety would be advantageous.
Main Duties
- Maintenance of Centre premises and residential properties.
- Manage inventory checks on residential accommodation for incoming and outgoing tenants/licensees.
- Manage the Centres commercial properties in liaison with managing agents.
- Develop and implement an adequate plan for planned, routine and preventative maintenance, repairs and renewals, and respond appropriately to urgent and unpredicted repairs.
- Act as Line Manager for the Centres Maintenance Technicians, including ensuring their appropriate training and efficient deployment and carrying out appraisals as required.
- Prepare and manage the Estates annual budget.
- Manage resources related to Estates efficiently and effectively, ensuring optimum balance between cost and quality.
- Manage the Centres grounds maintenance contract and work with the relevant personnel to ensure agreed specifications are met.
- Manage and ensure the safe and uninterrupted operation of all water features in the Centre.
- Manage the Centres property, corporate and residential insurances.
- Manage the Centres electricity, gas, water utilities, business rates and council tax accounts.
- Manage the Centres Building Management System and plants, ensuring they remain in a safe, secure and optimum functional state.
- Ensure maintenance schedules meet contractual, warranty and insurance requirements.
- Ensure compliance with all Occupational and Public H and S legislation (e.g. COSHH, DSE), and prepare all necessary Risk Assessments related to the Maintenance Department, Permits to Work and ensure all Contractors comply with obligations.
- Comply with all statutory testing and inspection regimes, including lifting equipment, mansafe systems, DSE, PAT, lightning conductors, asbestos, legionella, and emergency lighting.
- Check and test fire protections systems to ensure compliance with Fire Safety Regulations and review Fire Risk Assessments regularly.
- Regularly inspect fire safety equipment, escape routes and fire exits.
- Liaise with the lodge to ensure that all Centre members, staff and residents are fully aware of all fire safety and evacuation processes and procedures.
- Ensure adequate personal emergency evacuation plans (PEEP) are in place for people with disabilities.
- Monitor the implementation of the Centres Health and Safety Policy and contribute to the enhancement of this and any related policies.
- Act as manager for the Centres HMO and selective accommodation licenses.
- Advise the Home Bursar and senior management proactively about changes in legislation or official guidance related to Estates and Facilities.
- Manage renovation and refurbishment works in the Centre and its properties and the temporary realignment of service provision while works are in progress.
- Manage Estates contracts and procurement, including specification, tendering, contract negotiation, securing requisite licenses, warranties and assurances, snagging and budgeting.
- Enhance standard operating procedures and embed best practices in the Estates department.
- Assist the Home Bursar in ensuring quality control and monitoring regulatory compliance in the Housekee
